- The EXAS FAMILY welcomes You to Sailing
- Booking Information and Procedure
Bareboat Sailing *license
required for anyone sailing in European countries and soon to be mandatory
for US citizens to sail bareboat in the USA.. A sailing resume is
adequate for charter in the Caribbean.
Safety At Sea A
Booking Your Yacht
If you decide that you are interested in sailing and
you wish to acquire any additional information, Exas Yachts will be more than
pleased to offer available and recommended yachts. Inform us about the chartering period you are interested in
and the size of the boat you want. We, in turn, will advise you about the
availabilities and hold an option on the boat you prefer. The final booking of the boat
takes place when we received the you send us the pre-agreed first payment for the charter
The price that you will pay for the
charter is stated on a contract approved by the Hellenic Ministry of Merchant
Marine. No extra charges will arise at the end of your charter. The charterer
has to pay for yacht expenses such as fuel, water and gas and marina port
fees, cleaning fee and crew fees which is apart from the yacht rental fee and/or
as agreed according to the contract details.
Optional extras:: yacht provisions. marina or other land
transfers, hostess or cook. Any special requests not included with yacht
The Refundable Security Deposit
varies according to the size of the yacht. This insures that you are responsible
only for that amount of money for any loss or damage you may cause. Every yacht
is insured against any damage that exceeds that amount. At the end of your
charter the Security Deposit will be refunded back to you.
A complete inspection of the vessel will be made
by the boat owner or company representative in your presence at the time of departure and
your return. Bareboat as well as charters with a skipper require full security deposit.
- Standard check in and check out procedures
The standard procedure for the take over of a
bare boat is the following:
The check in takes place at 17.00 o'clock (5 pm) approximately on the first
day of your charter. The check out is arranged at about 09.00 o'clock (9 am) in
the morning of the last day of the charter period.
During this interval, the inspection and the cleaning of the boat take
place, in order for her to be in a proper and seaworthy condition for the
next charter. Usually the charters start and end on Saturdays and last for
7, 14, 21 days or more. .However, we can make any special arrangements in
order to fit your schedule if it is necessary. This means that we can
arrange the location and the time of your check in and check out according
to your wish, if possible, and according to your schedule.
- Check In Procedures
- Allow at least 1-2 hours for complete check in procedure. The time will be spent reviewing your itinerary, suggesting alternative destinations and
the latest weather report. For skippered charters, this is the time to become
familiar with your captain who will go over the basic functioning's of the yacht with you.
For bareboat charters, expect a complete inspection of the yacht
and its inventory. Upon completion of the check in and inventory of systems, you will be
asked to sign a copy of the inventory list and that you agree to its contents,
equipment and yacht condition. You
will then give your refundable security deposit to the owner or representative and receive
a receipt for monies exchanged. Cash or credit cards accepted. Check Out Procedure
- Upon your return, the owner or representative will inspect the
yacht and its equipment against loss or damage. You will receive your full security deposit provided no loss, damage or late
return. The yacht should be returned with full fuel and water tanks.
Refueling may be done upon your return to port..
- Discounts and Cancellations
- 5% to all repeat customers
- 5% for 2 weeks and 10% for 3 weeks;
15% for 3 weeks
early booking discount varies / other discounts may apply 20-30% total discount
- In accordance with the terms of the Yacht Charter
Agreement, the charterer is liable for the full charter fee on signing of the
agreement/remittance of deposit. In the event of cancellation at any time prior to the charter there
will be no refund of pre paid charter fees other than at the sole discretion of the
charter company. We strongly recommend that cancellation insurance is taken out
at the time of booking. click here to purchase insurance.
Exas Yachts reserves the right to substitute a yacht of equal or greater
value in the event of damage to your contacted yacht from a previous
Payment Options Policy for Exas Worldwide Yacht Charters
Inc. Effective January 12, 2012.
The following methods of payment will be accepted for charter services/fees.
50% yacht fee to confirm booking / 50% yacht fee 30 days prior to
sailing or as cash upon check in (select yachts)
1. Payment by personal or business check for US and Canadian clients
2. Payment by bank transfer of funds for all clients
3. Payment using your credit card or bank account through PayPal www.paypal.com
4. Payment as cash only upon check in for yacht balances (some
- Our skippers for hire are English speaking, licensed and familiar
with the Greek Seas and its many islands. It is their job to ensure safe handling of
the yacht while ensuring the safety and enjoyment of the passengers. They will help
plan your itinerary, recommend the best places to shop, eat and help with arrangements for
sightseeing, car and moped rentals. Please see our insert for skippered
charters and meet some of our skippers. Click here to see photos and past
Bareboat Guide for Self Sail ChartersQlification
Exas Worldwide yacht Charters Inc welcomes you to
sail the Greek Seas. As a self sail yacht charter, our yachts are
qualified crew who have experience and competence in the handling and
operation of the vessel type and size chartered. The charterer is required
that he/she has sufficient practical knowledge of seamanship,
navigation and Rules of the
Road Knowledge. According to Mediterranean maritime laws you
need at least one sailing license (s) in order to take over a bare boat (without
a skipper). Any official paper that will state your capability is acceptable if
it recognized as a sailing certificate. You must bring your original sailing license with you!
If you do not have any such documentation and have
adequate sailing experience, try the online boating courses below to obtain
certification . If you do not have sailing qualifications, a professional
skipper may be hired.
- Documentation may include a sailing certificate
US and Canada Online course and certification:
- Official Boating Safety Courses and
Online Tests for Your Boat License or Boater Safety Certification
To qualify for a Boating Safety Course Certificate and to refresh your navigational skills click here to take the
U.S. Foundation's Online Boating Safety Course. (passing
the test does not necessarily assume capability to safely handle a sailing
or motor vessel without prior experience)
United States U.S. Coast Guard course for personal watercraft sailors
and power boaters:
The New Jersey Boating Safety Course
The US Sailing Certificate Site
Online Sailing Certifications:
The American Sailing Association (ASA) web page is
They offer the
International Certificate of Competence (ICC) or International Proficiency
Certificate for ASA license holders
The Canadian Yachting Association (CYA) web page is
The Royal Yachting Association (RYA) web page is
If you are an experienced sailor you can "challenge" for the
certification so you don't have to pay for the whole course, i.e. just take
the written exam and on the water test; costs about $100. If you have little
experience then the course fills in any gaps and
it is a great confidence builder.
Here is also another site on Boat
Safety and online courses: www.boatsafe.com
Training for Mariners.
RYA Interactive Training Course :
VHF Licensure site:
The owner of the yacht or a representative shall
reserve the right to verify competence at the time of check in. We reserve the right to
include at the charterer's expense, the services of a skipper, if boating experience is
thought to be insufficient to safely operate the vessel. The charterer shall agree
not to delegate duties to any person not
list for sailing/going ashore
Carefully plan your sailing itinerary and review charts before
departing. Mark the areas you intend to sail. All navigational equipment,
pencils are provided to you. Make use of the Greek Water Pilot manual
information about the islands and the Greek Seas. It can prove invaluable.
- Monitor the weather forecast before departure. VHF on Channel 16 Radio Hellas and by using the Navtex.
Perform routine check of the bilges, water and fuel tanks and
battery charge. Always let the engine warm up while charging before departure.
Check engine controls for properly engaging forward and reverse and for any ropes around the
prop. Demonstration to your crew is essential in proper procedure and
use of fire fighting and life saving equipment. Location of the first aid kit and how
operate the VHF unit. Be aware of proper protocol for distress/normal communication. Wear
harnesses and life jackets at all times while on deck during
rough weather. This is routine procedure and must be followed. Never allow
deck without life jackets at any time.
Following proper safety precautions will ensure
your safety while sailing. It is your responsibility to follow the basic rules of
- When arriving at port make sure the yacht is safely secured or
safe at anchor.
Check to make sure navigational lights are turned off in case of night
Check and clean the bilge pump. Before going ashore, carefully place fenders to protect the vessel
from swells of passing boats and other incoming yachts. The gangway should be placed on the dock while you are away and stored on the yacht while asleep. Make sure the main
gas switch has been turned off, lock the yacht leaving small portholes open for
ventilation. It is recommended that you carry
all personal identification papers and
currency with you while ashore. Garbage disposal is available at all
- Helpful reminders:
- Perform routine checks of the yacht functioning daily before
sailing. Check coolant, fuel and water levels. Check the fuel/water separator for water inside the glass. Drain
if needed. Visually check the engine area for signs of coolant, fuel or
engine oil leaks, broken or loose belts. Keep engine oil level above the 2 marks on the dipstick, never
below. Avoid letting the engine with a nearly empty fuel tank. Water
condensation will accumulate at the bottom of the tank. Follow the 2/3 rule before setting
sail for your next destination. When starting the engine, look for water emerging at the exhaust
outlet. If water is not emerging, stop the engine immediately and locate
the cause. Use the engine manual for troubleshooting.
- Charge your batteries daily and as needed at
aprox. 1000-1200 rpm
( Most important with use of electric refrigerator). pay special attention that
electric refrigerator does not run on full power while the engine is not running. Doing so
will drain your battery completely.
your sailing trip
- Maintain a daily log of your sailing. Plan your sailing times and
destinations carefully to give yourself ample time for the return journey. Refer to the material given by the owner for nautical miles/hours between destinations.
Observe the conditions of the charter agreement set forth upon
your departure. If at any time you believe you will have difficulty reaching your
destination/port because of inclement weather or other reasons, notify the
owner/representative immediately for advisement. In the worst of circumstances, if you are unable to safely return
for any reason, notify us immediately for advisement.
Inform the owner/representative immediately if you
have or suspect any problems or incidents. We welcome your honest reports. Doing so will protect you in the long run and will avoid unnecessary delays or discovery by the next
charterer or during your check out time. Take special caution that any archeological
artifacts or items of antiquity are prohibited from being taken from
their location or out of the country. Also, the possession of illegal drugs carry strong
penalties. Exas Worldwide Yacht Charters Inc strongly adheres
to the fact that consumption abuse of alcoholic beverages while sailing is a dangerous and unsafe practice. Loss of control over the yacht can place your own crew as well as other
vessels and their crew in danger. You may be responsible for all liabilities and damages
if such occur while found to be under the influence of drugs or alcohol.
- In case of
- You must inform the owner/representative immediately but at least 24 hours after the incident.
You must inform the nearest Port Police Office, or if at sea, the Port Police at your next port of entry. They will log the incident and give you a copy of
the entry. Make sure you receive these copies. You will be instructed to prepare a statement for the insurers
called the "Master's Report". This statement should be endorsed with the stamp
of the Port Police Office. It should include names of all passengers and crew list with
addresses and phone numbers.
- In case of emergency
- If at all possible do not abandon your vessel as the possibility
where it can cause accidents to other navigators. it is clearly understood that
abandoning the vessel may be appropriate and prudent at times when the
lives of the crew
are in real or imminent danger. Always transmit
"MAYDAY" from VHF Channel 16,
state your position and nature of your emergency. Do not switch to another channel before
a response. International distress calls need to be transmitted three times
succession. Transmission of "PAN MEDICO" is the appropriate distress
serious sickness or injury. ALWAYS attempt to contact the owner/representative for any
emergency. Do not accept salvage assistance from any vessel other than the Port Authorities without our prior knowledge or consent.
- Release of
the charterer consent to charter a sailing yacht with a hired
I am aware that ordinary common occurrences can be reasonably associated with
Possible risks undertaken by sailing offshore: sea sickness, weather
conditions, failure of equipment, rough waves, man overboard, collisions and
unintentional injury. It is understood that the crew and I are in good health
and not under any medication, or drug, that could affect balance and ability to
function on board the vessel.
Safety Briefing: Prepared and provided by Bill Graham.
Fire is one of the most dangerous occurrences which we can encounter. This is
because we have nowhere to run. Our approach must be to avoid fire at all costs
and, if a fire occurs to extinguish it as quickly as possible. Most of the
materials used in the building of our boat are inflammable; many will also give
off highly toxic fumes.
The potential causes of fire on our boat come from our use of gas, fuel and
lectricity. Fumes from the gas and fuel are heavier than air and, in a
catamaran, these fumes will fall into the bilges and will lurk there waiting for
a spark or ignition source, which will produce a significant and devastating
explosion. Electricity is not, on its own, a significant risk, but it is a
potential ignition source. Some boats are equipped with barbeques, attached to
the guard rails. I have always had reservations about lighting a fire on the
guard rails and, if we want a barbeque, we will have it ashore. The remaining
possible source of fire is my cigarettes. I will not, therefore, be smoking
below decks and will not be coming in from the decks to answer queries, sort out
problems or deal with lovers tiffs whilst I am having a fag!
The boat may be fitted with smoke alarms or gas detectors. These are not
nuisance alarms and should never be ignored, switched off or have their
batteries removed. If you hear an unusual noise, smell something strange, have a
feeling of something not right or receive a divine vision, INVESTIGATE.
Should a fire occur, our immediate objective is to extinguish it. Small fires
are much easier to extinguish than big fires and, caught early a fire should not
present any great problem. Fires need fuel and oxygen. Deprive a fire of one of
those elements and the fire cannot exist. Taking away the fuel will leave the
fire with nothing to burn whilst depriving the fire of oxygen by smothering it
will extinguish it quickly.
Fire extinguishers are provided and we need to be aware of their locations and
methods of operation, including any fire blankets. However, all fire
extinguishers have a limited effectiveness and a 2.0 Kg fire extinguisher will
be exhausted very quickly. In addition to fire extinguishers we have “first
aid” fire fighting equipment, such as buckets of water (not on fat or diesel
fires) and wet towels (for smothering).
Obviously our own safety is of paramount importance. In the event of fire it is
essential that we remain safe and out of risk. Once that is achieved we must
consider attacking the fire by whatever means falls quickly available. Firstly
raise the alarm, make sure others are aware of what is happening so that back up
can be provided. Attack the fire with whatever you have chosen as the most
appropriate equipment. Hopefully our initial attempts will be successful and we
will not have to consider other, more drastic, scenarios.
next most serious danger for us is sinking. Our catamaran is fundamentally
buoyant. Even cut into very small pieces, it will continue to float. Unlike
Stuart’s & Duncan’s boat or my racing boat, this boat does not have a
very heavy lump of lead in the keel. The likelihood that we will want to abandon
our catamaran is, therefore, very remote. One possible reason has already been
dealt with, a significant and uncontrollable fire. In all cases I would only
want to abandon the boat when its use as a buoyant structure is severely
compromised. If I am going to be stepping into
life raft, I will be stepping up! In our likely sailing area the most reasonable
alternative to our catamaran is the tender very slowly towing our life raft. We
will never be so far from land that the range of the tender could not cope with
it. The only problem is the capacity of the tender. We should all, therefore, be
aware of the launching arrangements for the tender. We should also be aware of
the location and launching arrangements of the life raft. If we do ever need to
abandon the catamaran we will need to take one or two essential extras. The
flares pack, fresh water and the first aid kit. Bearing in mind what I have
already said, we should not ever be in a position where we need to abandon
rapidly. If we do you will all do exactly as instructed by me, Stuart or Duncan.
the warmth of the water and the proximity of land, Man Overboard remains a very
serious situation. Statistically, we have a less than 50% chance of safely
recovering a man overboard. To reduce the risks of Man Overboard everyone is
encouraged to wear safety harnesses and clip on to the jackstays and/or hard
points whenever they feel vunerable. You will definitely wear harnesses and clip
on whenever working on deck in rough conditions, whenever working on deck in
darkness or when I say so. Remember that leaving a vessel without the
skipper’s permission is an offence under maritime law!
are many systems for recovering a Man Overboard, but to simplify all the options
and too ensure that we have a clear and unambiguous approach we are going to
adopt a single approach in all situations.
someone to keep the casualty in sight (no distractions at all)
the life ring and dan bouy
the M.O.B. key on the GPS
the boat (point the boat directly into wind if sailing, stop engines if
control to an experienced helmsman
back to the casualty.
we have not recovered the casualty within 5 minutes we must call in a MAYDAY.
WE WILL PRACTICE.
Call – (Mayday)
The use of the radio telephone is restricted to the holders of V.H.F.
operators’ licences. However, everybody should know how to call in a Mayday
message. Mayday is used to call for assistance where the vessel or a member(s)
of the crew is in grave and imminent danger.
To make a Mayday call:
that the radio set is switched on
that the channel selector is switched to Channel 16
that to talk over the V.H.F. you must press the “PRESS TO TALK” key. To
listen you must release the “PRESS TO TALK” key.
to sending a Distress Call you should know what you are going to say. You must
give some basic
that will allow other shipping, Coast Radio Stations and the Coast Guard to
assess the situation and respond accordingly. The message must contain the fact
that it is a Mayday call, the name of our boat, where we are, the nature of our
distress, the assistance we require, other useful
basic distress call always follows the same pattern: MAYDAY - MAYDAY – MAYDAY,
This is Yacht Tethys – Yacht Tethys – Yacht Tethys. The distress message
follows immediately without pause and without expecting a response. EXAMPLE:
Mayday, Yacht Tethys, Position (in Lat. & Long. Taken directly from the GPS
read out). The nature of our distress (“Fire out of control, abandoning
yacht”), require immediate assistance, total crew of eight.
Part of any distress situation will be the use of flares, either to attract
attention or, more importantly, to pinpoint our position for incoming
assistance, following a successful distress call. The first thing to remember
about flares is that they fall quite squarely into the most dangerous category
of this brief, i.e. they create fire. There are 3 main types of flares Red
Parachute flares, Red pinpoint flares and Orange Smoke Flares. We are going to
look at what the owner has provided, how they are operated and when we would use
constant chatter on the radio may appear inconsequential and may, in fact, seem
obtrusive at times, however, there are times when the traffic is useful and when
we need to listen, take note or respond. The main things that I or another
experienced sailor needs to be notified of (if we do not appear to be monitoring
the radio) are “All Stations”, “Mayday”, “Pan-Pan” or “Securite”
messages. If you hear any message with these words included, and I, Duncan,
Stuart or Martin do not appear to be taking any notice, please advise us. If you
hear a “Mayday” message, in addition to calling one of us, please make sure
you grab a pen and something (anything) to write on and write down as much
as you can, (lives may depend on it). There are a number of Coastguard stations
within our sailing area and details can be found in the Greek Waters Pilot, at
the start of the chapter for the
is a whole raft of other safety
that we need to discuss and, whilst I don’t want to talk for hours, I do think
it is important to mention and, where necessary, to lay down safety rules.
handling – handling ropes (halyards, sheets, warps), sails, anchors, winches,
cleats, jammers, etc. is inherently dangerous. Take extra care, use common
sense, never push things, if in doubt – ask. Keep safe above everything else.
I would advise everyone to use gloves whenever handling the boat. I insist on
people wearing gloves when handing the anchors and chains.
– this is a small boat and should be used with caution. If you do not feel
happy in the tender, wear your life jacket. Never use the tender without 2 forms
of propulsion. Always attach the tender to the yacht, dock, beach, etc.
etc. Cooking in the galley is not like cooking at home. Space is restricted, the
galley is usually moving and the cooking fuel is potentially hazardous. Take
extra care with sharp implements and hot liquids. Wear some protection when
using hot fat, etc. Light the match before the gas. Always ensure that the gas
taps are fully turned off after use. Place cups in the bowl before pouring hot
liquid into them. ¾ fill cups for drinks on deck when under way. Depending on
the location of gas taps and valves we will probably turn off the gas at the
valve or bottle when leaving the boat and retiring for the night. We need to
keep the perishable food chilled which requires the fridge to be kept cold.
Remember engines on – fridge on, engines off – fridge off.
We have no idea on the criminality of this area, be safe. Do not leave valuables
or money immediately available. Carry these items with you or find a secure or
inaccessible hiding place. We will secure the doors and hatches whenever we
leave the boat and retiring for the night (particularly when we are along side).
and Well Being. Whilst I am advised that Greek water is safe to drink I do not
feel inclined to risk it. We will be buying bottled water and I feel that we
should use this for normal consumption. 1 large bottle will be provided for each
head (teeth cleaning, etc.) plus other bottles in the galley for washing
vegetables, salads, drinking, etc. An upset tummy is always a risk and is very
easily spread without good hygiene arrangements. I am likely to have, at least,
1 tummy upset, for some reason I always do. Whilst no one wants to know the
details of other peoples’ toilet tantrums, if you do have a tummy upset,
restrict yourself to the use of 1 set of heads and do not get involved with
preparing food. If your tummy upset lasts more than 24 hours please let someone
know so that we can ensure that you do not become seriously ill through
de-hydration, etc. Sunshine is good, sunburn, sun stroke and heat exhaustion are
not good. Please take care of yourself and look out for others. Let’s ensure
that we keep ourselves and everyone else safe. Swimming and Snorkelling (doving)
should be safe. The following is a list of sea creatures that we should be aware
– an overstated threat, if we see one it will be an extremely rare occurrence.
eels live in these waters. Their habitat is crevices and holes in rocks.
Normally shy and non-aggressive unless injured or sorely provoked.
again very shy and very unlikely to attack.
live, partially buried, in shallow water. They will lash out with their tail if
have venomous spines on the fins. They will attach if annoyed
or disturbed. Can be serious so watch out.
are the creatures we are most likely to encounter. All Jellyfish have can sting.
are black and can measure up to 25 cms. Can produce a “nettle sting” like
Urchins are non venomous but the spines can break off and embed themselves in
the skin. Risk of this injury becoming infected is high.
We can protect ourselves from these risks by swimming sensibly, not taking risks
with sea creatures we might encounter, wearing beach shoes or similar while
paddling, wearing gloves when handling anything that has been in the
boats engines are our passport to manouvering, it is important that they are
used correctly, it is also important that we charge the batteries at least once
per day. Whenever the engines are run we need to ensure that cooling water is
being ejected from the exhausts. It is important that the boat is kept
“ship-shape”. We will be completing routine checks of engines, bilges and
other systems. We need to keep the decks and living spaces clean and tidy
particularly in terms of tailing lines, trip hazards, winch handles, etc. We
have also developed a rather untidy approach to personal items like books,
cameras, purses, wallets, etc. There is limited space, so lets try and keep the
inside and the outside of the boat tidy. Use of sea toilets is something we are
all experienced in. If anyone wants a reminder of the correct use
ask. Apart from toilet paper, please do not put anything down the heads which
has not been eaten first. Fresh water for washing, bathing, etc. is not
unlimited. There is a possibility that water from Quay sides, marinas, etc. may
be rationed, particularly as it is nearing the end of the season. We may need to
limit the number of showers we take on board. We will definitely avail ourselves
of every occasion when we can shower ashore. Keep an eye out for hostelries
advertising showers as part of their services.
There is only one Greek Law mentioned in the pilot which is of relevance to us.
Antiquities, no matter where they are found, are the property of the Greek
Government. Removing them from the country is prohibited and any yacht found
carrying any artefact can be impounded. Please do not pick up anything of this
type, and if buying anything of this nature please check that it would not
infringe this law.
Exas Worldwide Yacht Charters Inc
eFax: (919) 287-2390
Athens: Greece Tel: (011 30 213) 036 4948 Mobile: (011 30) 6949 839910